This coming Wednesday, July 23, 2014, is the launch date for the update to my book and interview series, Delight is in the Details.
I’ve been working on this update for the last couple of months, and the end is finally in sight. And so I wanted to share with you guys a sneak peek at what exactly is going to be included in the update.
Two new chapters: “How to Stay Creative and Build Delightful Products” — this is the preeminent chapter of the entire book. It’s the chapter that should have been in there when I first wrote the book, but I guess I needed another year to muse on this topic in order to discover the contents and focus of this chapter. This chapter is my best answer to the almost impossible questions: How do you do your best creative work every day? How do you make delightful products? I’ve also written a chapter on “Finding Your Fanatics”, that talks about how sweating the details in your work is one of the ways to grow your audience and/or customer base.
Three videos: These are short videos I made for this project. They cover (a) How To Stay Creative, (b) The Power of a Focused Life, and (c) In-House Design Teams. You can check out a teaser trailer for one of them here.
The audio tracks have all been re-mastered (this includes audio book and the audio interviews). I learned some Garage Band tricks since first producing the audio book, and I’ve found a website — Auphonic — hat does magic with the equalizing and volume boosting and leveling of spoken word audio tracks. I began using this on the Shawn Today podcasts a few months ago and the increased quality of the audio was instantly noticeable.
There are now transcripts of all the audio interviews. Perfect for those who prefer to read not listen. It also creates a searchable archive of the conversations if you ever want or need to reference them.
A new section: The Makers Q&A interviews featuring Tim Van Damme, Jeff Sheldon, Jane Portman, Sean McCabe, Kyle Steed, and more. Because great products are forged in the details, I reached out to a handful of my personal design heroes to ask them what it means to sweat the details, what delight in design looks like for their work, and how they spend their day to do their best creative work.
Updated book content with examples from the latest versions of iOS and OS X.
The Resource Index: a list of recommended websites, books, forums, and other resources that will help you find fresh inspiration, advance your current skill set, and/or get plugged into a community of peers.
* * *
This all started with little more than my intention fix a few typos, re-master the audio, and get the interview transcribed. It has instead turned into a massive update, and I’m extremely excited about it. This “2.0″ version of Delight is in the Details is what the 1.0 should have been.
With the updated content, this book and interview series feels much more complete now. It was predominately about making a case for sweating the details. But it now also gives you an understanding of what that actually looks like when done well, and, most importantly lays before you a roadmap for how you can change the mindset and habits of your own personal work life and even your company’s culture.
The new version comes out this Wednesday, July 23. I’m raising the price to $39, but on launch day it will be on sale for 25-percent off. Everyone who has already bought Delight is in the Details will get the update for free.
A few months ago, on one of the more nerdy episodes of Shawn Today episodes, I was discussing local backup solutions, my need for a better backup hard drive, and some of the research I was doing on Network Attached Storage drives (NAS) since that’s the direction I was leaning.
All the data in my house consists of:
- Files I’m using right now
- Files my wife is using right now
- Files we want to keep, but don’t use often (if ever)
- Media (photos, music, movies)
- Backups of all of the above
The files we’re using now live on our computers, obviously. The rest should be kept on another drive. I, however, had the rest kept on 5 different drives. Ugh. There were two old USB drives with different folders of archived data; two USB drives that I used for my nightly super duper clones; and a Time Capsule that was used for our Time Machine backups, except it bit the dust about a year ago, I hadn’t set anything up to replace it until recently.
I wanted to consolidate all of that stuff into one backup and storage kit that had more functionality beyond being just an external drive and could be expanded if I needed it to. Plus, I wanted to have redundancy with all this stuff — to know that all my old files and all our media and everything else wasn’t just being stored, but was also being backed up here at home and to an off-site service.
And so, now you know why I was leaning towards a NAS, and not just a bigger USB drive.
Well, at first I was thinking of getting a refurbished Mac mini and a basic thunderbolt RAID to attach to it. I knew I’d be able to use it as a media server, a backup destination, and that I’d be able to log in remotely from my iOS devices or my Mac. And, I knew that I could put backup software on the Mac that would do local clones of the RAID and offsite backups of it as well. But I wasn’t ready to spend $1,500 for that setup.
After doing more research it was clear that what I wanted was the Synology DS213j. It would be capable of handling everything I wanted from a Mac mini + RAID setup, but it was much more affordable ($200 plus the price of two drives ($125/ea.).
The Synology DS213j has a gigabit ethernet port and two USB ports. I have it plugged directly into my Google Fiber modem. Which means not only does the Synology have it’s own Gigabit connection to the World Wide Web, I have a gigabit connection to the Synology from within my home. But that’s just the start.
It’s that operating system that separates a Synology from your basic NAS or RAID. With DSM 5 (the software that runs on the Synology), you can install apps and services onto that let you do some pretty clever things with all the files you’re storing on there. And that’s a big part of what makes a Synology more than just a fancy external hard drive. It’s literally a file server. And, it get’s better: there is a whole suite of iOS apps as well. But more on that in a bit.
Setting up the Synology
A site member who was listening to my aforementioned Shawn Today episode had recently purchased a Synology DiskStation but was no longer using it. He emailed me and offered to send it at no charge. I, of course, gratefully accepted his generous gift.
That was 3 months ago. I’ve since been using the Synology quite a bit and it’s time I shared some of the cool things it can do and give a look at how I am using it in real life.
For starters, I put 2 of the 3 TB Western Digital Red drives in there. Between all our media and all our archived files, we only have about 700GB of unique data to store. And so a 3TB disc is plenty and the WD Reds are one of the drives that BackBlaze recommends.
Here’s a quick rundown of how I’m using my Synology:
Consolidated 2 old USB hard drives I had that were storing random, archived files (like design projects I did back in 2006).
Created a Time Machine partition for me and one for my wife’s MacBook Air.
Created a partition for cloning my MacBook Air with a browsable folder structure.
Offloaded my entire music library and photo library, freeing up some much needed disk space on my MacBook Air. If I want to listen to music in iTunes I can see the Synology as a shared library. Also, I simply moved the photos in my Lightroom library to the Synology’s Data drive, and I can see all the images from past years right there within Lightroom still.
But that is all pretty standard stuff for a NAS or RAID. Here’s what I’m utilizing from the department of Things the Synology Does That Are Cool:
Synology’s automatic backups of itself
For local backup: I plugged in a Lacie USB drive to the back of the Synology and set it up to do nightly local backups of the Synology itself. This is fantastic. As any nerd will tell you, a RAID is not a backup — even though you’ve got 2 or more drives in the enclosure (helping ensure that if one of the drives dies, you don’t lose your data), if the enclosure itself were to suffer catastrophic failure (power surge, bug, freak accident of nature, whatever) then it’s possible that all the drives in the RAID could lose their data. So, really, you want to have a local backup of your RAID.
For off-site backup: I set up an automatic off-site backup to Google Drive. It can also back up to Amazon Glacier, Dropbox, and other services, but I went with Google Drive because I have 1TB of free space thanks to Google Fiber. My Synology only backs up the files that are specific to it, (meaning it doesn’t send the Time Machine partitions there).
Synology on iOS
Synology also makes a whole suite of 8 different iOS apps that are for basic things like accessing the files and media on your DiskStation to nerdy things like monitoring your DiskStation or viewing your network security cameras.
(From left to right: DS file, DS photo+, and DS audio. The apps are universal and work on iPad, too.)
DS file: this gives you complete access to the entire file structure of your Synology. You can log in over the local network, or, if you have QuickConnect set up, you can access your Synology from anywhere in the world.
DS audio lets you stream (and download) all the audio files on your Synology. And, unlike the photo package, when you set up the Audio package, it auto-detects the MP3s on the Synology and is ready to go immediately.
DS photo+ lets you browse all the images on your Synology, as well as enable instant upload from your iPhone and iPad’s camera rolls. It’s basically your own Photo Stream replacement service, except that it’s not super easy to automatically upload photos in-to (that I know of).
Another small gripe I have with the photo app is that, for whatever reason, after installing the Photo bundle on the Synology itself, you then have to manually import or move your photos out of the file structure of the Synology and into the Photo app (which exists as its own partition on the Synology). Once added to the Photos partition, the Synology has to convert those images (which I’m not even sure what it’s doing to confer them, and it takes a very long time). It’d be nice if it would just let me tell it where all my photos are and then it automagically does the rest.
However, since the photos and photo albums exist simply as a hierarchy of folders, you can add photos through the Finder directly via the mounted Synology. I haven’t gotten this far yet, but I see some great options for automating the photo importing and structuring process using some Hazel rules. I should be able to automatically get my iOS photo stream images in there as well. We’ll see.
To get the iOS apps to work, you also need to install the corresponding packages (a.k.a. apps) onto the Synology itself. With the photo viewer, for example, it’s a separate web app that houses all the photos from your Synology. You start by manually uploading photos to the album and then once they are there, you can browse them from your Mac, the Web, or iOS devices. And anyone with the login info to that photo album can view the photos (so good news for families).
Read / Write Speeds
For the first two months I was connecting to the Synology over my 2.4Ghz Wi-Fi (because I’m an idiot), and the connection was pathetic at best: 2-3 MB/s read and write.
A few weeks ago I dropped a Gigabit port by my desk and ran CAT 6 from my router (which is in a different area of the house) to the port. I then got a Thunderbolt Ethernet port (that came with this awesome Belkin Thunderbolt Dock) for my MacBook Air so I could take full advantage of Google Fiber’s gigabit internet.
The advantage of the Gigabit drop is that I’m now also getting significantly better read/write speeds to the Synology (obviously). I can now read/write to the DiskStation at 85 MB/s and 45 MB/s respectively. Which is pretty great.
If I’m on my 5Ghz Wi-Fi connection I can read/write at 24 MB/s and 15MB/s respectively.
Since the Synology is attached directly to my modem, it has its own connection to the Internet. But all NAS drives connect direct to the modem (usually). The Synology is cool because, since it has its own operating system, it doesn’t require a dedicated Mac in order for the files to be accessible from my home or from anywhere else in the world. While it’s not quite as powerful as a Headless Mac mini plus NAS setup would be, it is about $1,000 less expensive. And if you’re just wanting to dip your toe in the water with this stuff, from where I’m sitting, a Synology DiskStation is a great place to start.
So, in short, I’ve got a gigabit connected local hard drive that is smart enough to back itself automatically. And it also serves as my own personal media center, photo backup solution, and it just so happens to have a suite of iOS apps so I can access all the files and media from any of my computers or devices from anywhere in the world.
If you work for yourself, you don’t have the luxury of being passive when it comes to things like community, finances, and work/life boundaries. These things are not taken care of for you by someone else. You have to take intentional steps and do your due diligence to make sure you are on the path towards “health” in these areas. Speaking of health, if you work at a desk, sitting and stationary all day, that, too, is just not healthy.
I’ve been working from home for myself for 3.5 years, and this past month I’ve been thinking about all the important aspects related to having a “healthy lifestyle” in the context of being self-employed and working at a computer all day every day.
If you just coast through your days, the natural trajectory will be downward, not upward. There is nobody to tell you when to take a break and when to call it a day. There is nobody to bounce ideas off of or to chat with at the water cooler. And if you work from home and work for yourself, there is no company retirement plan already set up for you, and your taxes are not automatically withheld.
And so, for those of us who work from home (and especially those of us who also work for ourselves) there is an huge need to take proactive measures to ensure the long term health of our body, our finances, relationships, creativity, and more.
Below I want to share with you the things I do to try and keep myself healthy. In 20 years from now I hope to be doing even better creative work than I am today. But that means in the mean time I need to stay physically healthy, creatively energized, all while continuing to run a profitable business. The good news is: it’s totally doable.
Before I quit my day job to write for this website full-time, I was already making some money on the side. In 2010 (the year before I started writing here as my full-time gig) this site was earning about $1,000/month from ads, sponsorships, and Amazon links. All the money I made from the site was “extra” — we didn’t need it as part of our monthly living expenses, and so it’s what I used to pay for new gadgets and software and to cover hosting costs, etc. I didn’t spend anywhere near the $1,000/month of this semi-disposable income, and so we set aside the extra into a savings account.
In February 2011 I took the leap and began writing here as my full-time job. Thanks to the extreme generosity of this site’s subscribing members, I’ve been able continue writing here for over three years now.
But there’s more to the story than that. When shawnblanc.net became my job, it also meant the income from the site was now paying the mortgage instead of being semi-disposable income. And so the first thing I did was establish a budget for my business.
I cannot express enough just how absolutely critical it has been to have a budget — both for our company and for our personal household expenses.
Did you know that most of America’s millionaires are people who earn low-six-figure incomes? They have a high net worth (between $1 – $10 million) because they live simply and budget their money.
That is the same philosophy I’ve followed with my business (and personal) finances. I don’t have a business credit card; I’ve never taken a business loan. Everything I buy that’s business-related I have cash in the bank for. And as a result, my company has been profitable since day one.
My point here is that those of us who work for ourselves — freelancers, contractors, small-business owners, et al. — must learn to budget and manage our business finances. The long-term health of our business and our household income depends on it. And that also means our long-term ability to do our best creative work depends on it as well.
That said, here’s my practical approach to budgeting and finances:
Business Emergency Fund: Enough to cover 3 months of operating costs in case everything goes unexpectedly south one day. This also helps with cash flow. For example: when you have sponsors and advertisers who pay net 30 or 60, you don’t have to live on debt until those invoices come in. In short, the money I’m using today to run my business is money that was earned 3 months ago.
Personal Emergency Fund: Enough to cover 6-12 months of household living expenses (food, mortgage, utilities, insurance, etc) in case all the income from my websites were to dry up overnight.
Cash envelopes for personal expenses: This is old-school, but it really works. My wife and I have been doing a cash envelope system for several years and it has been so great for our finances. Yes, there are apps which can manage our personal budget for us and can even track “digital envelopes”, but we like the physicality of actually using cash. There is more of a connection to how much you are actually spending. And we have found that we spend far less and actually accomplish far more than when we just had a general fund for all our variable expenses and simply made sure not to overspend.
Giving: My business gives 11% of its annual gross income to charity. Giving to others is very important to Anna and I, and over our years of marriage we’ve found that we give away less if we wait until there is an obvious need presented to us. So we are very proactive in making sure we are giving away at least a certain percentage of all our income.
Taxes: Get a good CPA who you can talk to any time you have questions or problems with your taxes. It should be someone who you trust. Let them tell you how much to set aside for your taxes, and then do what they say.
Investing: After charity and taxes, we take 15% of the company’s net earnings and invest it. Most of this is earmarked for retirement, but some of it I keep for investing in new ideas, etc. For example: I hired a professional designer and developer to help me build The Sweet Setup. I treated that as an investment in a new business, and now that The Sweet Setup is up and running, I am paying my investment back.
All this financial stuff isn’t anything new. In fact, that’s what makes it so sound — it’s old, tried and true advice. Basically, get/stay out of debt, live beneath your means, save for a rainy day, invest for the future, and be generous to those in need.
Recommended books about money
Mental / Spiritual / Emotional Health
This is actually more about staying creative than staying sane. Because, let’s be honest. To be a self-employed creative person, you kinda need a little bit of insanity.
Anyway, I think there are two important things when it comes to keeping our creative juices flowing and our minds sharp. We need problems that are exciting and engaging. And we need to keep learning and experimenting.
Recently I wrote an article about the fight to stay creative. There are things such as isolation, ambiguity, fear, anxiety, shame, doubt, comparison, and disillusionment that can hinder and stifle our creativity. And there are things such as community, clear goals, trust, experience, rest, and diligence that can help stimulate and encourage our creativity.
In short, it basically boils down to having fun and serving others (which looks different for everyone). And that’s why it’s important to recognize if and when you’re feeling angsty, depressed, dried up, and/or burnt out. And if so, talk to someone about it, get help, and give yourself permission to make changes that will bring fun and life back in to your work.
I love working at a desk all day. I’m a computer nerd, I love typing and reading, and this space is my little cockpit of creativity. But they say sitting for hours a day will kill you. Literally.
The default seems to be getting an “Executive Chair” from Office Max for $79, then having a bad sitting posture with hours of not moving. Followed up by spending the evening watching TV from the couch while eating chips and drinking beer. Sounds glorious and affordable. But I know what my mind and body will be like in 15 years from now if that’s the lifestyle routine I fall in to. And it’s just not worth it.
Hopefully, my best creative work is still ahead of me. And so I intend to be physically healthy and alert for the journey. What this looks like for me is four-fold: a standing desk, regular breaks to move around, regular exercise, and a healthy(-ish) diet. I say healthy-ish because I still like ice cream fried foods, but not every day.
When I first started working from home, I set up a standing desk. I stood for 6 months before I went back to sitting. It’s silly, but since I spend a lot of time doing creative writing all day, I never felt in the “creative mood” while standing. But now, three years later, I am seeing the negative effect of all the sitting I do. My metabolism has slowed down and my legs are often sore. So a few weeks ago I once again set up my standing desk. And, to have the best of both worlds, I went with this Jarvis Electronic Moving Desk Legs.
Though standing is better than sitting, you’re still relatively stationary. It’s important to move around regularly. You could get a treadmill to go under your desk, and maybe one day I’ll do that. But what I’ve been using for years is this BreakTime Mac app. When you begin working at your computer it starts timing. And then at an interval you determine (anywhere between 1 – 60 minutes) it will beep and remind you to get up and walk around for 3 minutes.
One of these alone is not enough. You really should consider standing. If you sit for more than a couple hours, get an ergonomic chair that encourages blood circulation and good posture. Move around every 30 – 45 minutes. Exercise. Eat well.
Work / Life Boundaries
One of the primary motivations behind me quitting my day job to work from home was that my wife and I wanted to have kids. And I wanted to be a very active and engaged dad. Having a thriving relationship with my two boys, my wife, and my friends and family is so important to me. And a lot of that just boils down to time. Put the phone away, Shawn. Turn off the computer, shut the office door, and go play trains with your boys.
I don’t think it’s about balance: equal parts work and non-work. But about boundaries. Giving each area the focus and attention it deserves.
What this looks like for me is that I have a daily schedule. The first half of my work day (7:30 am – 11:30 am) is spent working on the most important tasks of the day. This is when I do most of my writing and podcasting. Then I have lunch with my family, and work on less-important admin tasks in the afternoon. I also have a dedicated work space downstairs that is where I go to work.
Also: Thriving Professional Relationships
A life of long-term creativity doesn’t tend to happen in isolation — we need one another for input, advice, encouragement, ideas, and more. Which is why, hands down, one of the most challenging aspects that I have faced in my life of working from home has been the lack of face-to-face community.
Things still are not ideal — I would love to have a small team of comrades and co-workers that I meet for work every day, and hopefully one day things will reach that point — but I have some ways of staying connected and staying in community.
I’m in a few Group Me groups with some fellow nerds and we chat about life and stuff during the day; I talk with several friends over AIM / iMessage during the day; I go to a coworking space (though not as often as I used to); I get out and work from a coffee shop usually at least once or twice per week; I have lunch each week with a few friends; I go to local design/tech/small-business-owner meetups whenever possible; I go to design/tech conferences at least once or twice per year.
Also: Weekend Hobbies
Work with your head? Try resting with your hands. For one, I try to spend Saturday away from my computer. It’s our family day, and so we run errands, go to the park, hang out together, etc. Also, woodworking is my favorite hobby. One of my favorite ways to unwind from all the pixels is to build something with lumber and power tools.
The hard part now is to actually do something about this. If you’re like me, it’s pretty easy to look at an area of my life and instantly recognize that it could be better.
What I’ve found is that each of these areas serves as doorway to the others. Meaning, once you tackle one area — say, budgeting, for instance — then that gives you the momentum to tackle another area, such as having and keeping a schedule. So my advice is to pick just one thing you’d like to focus on and spend a month just slowly working on it, giving yourself lots of leeway and grace as you figure things out.
I for one hope to still be doing awesome creative work 20 years from now. There are a lot of approaches and a lot of answers to the above problems. It’s all seems to be such a moving vehicle, and you figure things out as you go. Which is why what’s most important is to simply start and take action.
Two years ago, Google started bringing fiber to Kansas City. And it took them until today to make their way to my house.
In the 2 years between their original announcement and when service became available in my neighborhood, I thought quite a bit about if I was willing to let Google be my Internet Service Provider.
The biggest question I had to ask myself: will Google be using my online activity to sell me ads? The answer is: certainly.
So then I had to ask myself if I was okay with that. And the answer is: yes I am.
Google is already trying to sell me ads. They have been ever since I signed up for the Gmail beta back in 2006 or whenever.
Obviously, now that they’re my ISP, they will be able to garner more information about my house. Basically they now have visibility into anything we do online that’s not an encrypted transaction, such as the movies we stream from Netflix, the products we browse on Amazon, what songs we stream over Rdio, every website we visit, and who knows what else. It sounds creepy when you put it like that, but it’s also no different than any other ISP relationship I’ve had (AOL, Time Warner, Verizon, AT&T). It’s just that none of the others were in to Big Data as much as Google is.
And it’s not dangerous. All our most sensitive information is still safe because it’s transferred over encrypted connections (emails, passwords, iMessages, SSL encrypted sites like my bank, et al.).
All that to say, I am comfortable with Google as my ISP. Because in exchange, I now have internet speeds that are 20 times faster than the fastest I could pay TWC to provide. And it’s for the same price of $70/month.
In many ways, the faster speeds won’t have a huge impact on my day-to-day life. Just because I have 20x faster internet doesn’t mean I will get 20x more work done. My Rdio songs won’t sound any better, my emails won’t send or receive all that noticeably quicker, etc.
But Netflix will stream in higher quality. My daily podcast now uploads in one second (literally). Safari will connect to websites and servers quicker thanks to the fantastic ping rate with Google Fiber, and media-rich sites will load sooner. Big file downloads will be noticeably faster. And who knows what else.
Moreover, it seems worth mentioning that the entire signup and installation process for Google Fiber was incredible. Believe it or not, Google was extremely organized, friendly, clear, and efficient. All of the automated systems they had in place for contacting me when Fiber became available, and for helping me schedule the installation were clear and easy. The technicians who came to my house to run the lines and set up the network box were very friendly. And the one time I had to call customer service to re-schedule an appointment, the lady I spoke to on the phone knew exactly what she was talking about. So far, I’ve been impressed with the whole process and service.