“You know, I could come close to surviving on Apple, Adobe and Panic alone.”
Too Nerdy for Words
Phil Coffman’s Sweet Mac Setup
Who are you, what do you do, and etc…?
My name is Phil Coffman and I am an Art Director at Springbox, an interactive marketing agency in Austin, TX. In addition to my day job I write about whatever inspires me at my personal site philcoffman.com and take the occasional photo. I’m also currently developing a new site called Method & Craft that will focus on the creative mind and beauty found within each pixel. You can follow @methodandcraft for the latest on its progress and plans for launch. I’m married to my beautiful wife Cynthia and have a 2yr old son, Ethan.
What is your current setup?
At work I use a Mac Pro with 5GB of RAM and dual-monitor setup comprised of a 23″ Cinema Display and 20″ Dell something. The Cinema Display is my main screen where I run Photoshop, Illustrator, and Safari. The Dell is dedicated to email, Adium, Tweetie, and Bowtie, my iTunes controller. A few months back I started using a Wacom Intuos 4 Medium tablet and have never looked back. I forced myself to use it for a week solid and now use the pen for everything from Photoshop to browsing the web.
Listening to music while I work is vital to my productivity. I have a pair of Sony MDR-V300s that, despite their long cord which gets tangled around my chair, provide adequate audio clarity and help block outside noise when I need to focus.
At home I use a 15″ MacBook Pro (pre-unibody model) with 2GB of RAM, which is not nearly enough. Sometimes I bring my Intuos home if I need it’s flexibility on a project, but otherwise I use an old Dell optical mouse.
At the office we work off servers that are backed up daily. At home I use Time Machine to back-up to an external FW hard drive. That entire setup is then mirrored online using Crashplan.
Why this rig?
I use a Mac Pro at work because I’m often dealing with heavy Photoshop files and need the horsepower. The 5GB of RAM helps keep everything running quickly. The dual-monitor setup is a must for me as I prefer to work fullscreen in Photoshop and want as much screen real-estate as possible. While I use the 2nd monitor mostly for secondary applications like IM, email, etc., I often use it to display documents related to what I’m working on such as a copy deck or IA.
The Intuos has dramatically changed how I interact with Photoshop. My design style lays heavy on the fine details, and the fluidity that a pen provides over a mouse is simply unmatched. Being able to add the element of “pressure” has come in handy more times than I can count. On the very rare occasion I’ll use the Wacom mouse to get uniformity with the Photoshop brush tool, but most of the time it just sits there collecting dust.
I’m very picky when it comes to which wallpaper I use on my machines. At home I sometimes don’t have as much of a say :), but at work I use a dark wood panelling photo. Having a dark, B&W image alleviates distractions and makes it easy to find things on my desktop, although I try to keep things orderly as much as possible.
What software do you use and for what do you use it?
- Adobe Photoshop: all of my comps and design work including wireframes
- Adobe Illustrator: logo work or the occasional vector asset
- Safari: web browsing
- Tweetie: to stay in the loop
- Adium: to connect with my coworkers and friends with various IM accounts
- iTunes: music
- Bowtie: to control iTunes via the keyboard
- Entourage: email
- Quicksilver: custom keyboard triggers for screen captures and quick launch of apps
- Cyberduck: FTP (although I have Transmit at home and will probably transition at work as well)
- Dropbox: for file sharing between home and work
Do you have any other gadgets?
I use my 16GB iPhone 4 all day. I commute to work via lightrail and use that time to listen to podcasts, read, check my RSS feeds & twitter, and play games like Angry Birds and Words With Friends. The evolution of the iPhone 4 from the 3GS is amazing. I love the retina display, and the 5MP camera is just remarkable. When not taking photos with my iPhone I use a Nikon D80 paired with a 50mm 1.8 and 28mm 2.8.
How would your ideal setup look and function?
I’m happy with my work setup, so my ideal setup pertains to home. I don’t take my MacBook Pro anywhere to get work done, so ideally I’d upgrade to an i5 27″ iMac so I could take advantage of the larger screen, horsepower, RAM, and storage. I’d also pick up an Intuos to go with the iMac since I’ve grown so accustomed to using a pen over a mouse.
More Sweet Setups
Phil’s setup is just one in a series of sweet Mac Setups.
Delete Unnecessary iPhone Backups in iTunes to Regain Disk Space →
I had about a dozen backups (one as old as July 2008!). Deleting all but the most recent ones for my iPhone and iPad just saved me over 3GB of disk space.
Regarding 1Password, Yojimbo, Things, and Apps That Do Not Sync via the Cloud
In a recent link to 1Password’s incorporation of over-the-air syncing between desktop, iPad, and iPhone apps, I wrote the following:
I mostly use 1Password on my Mac to generate and save passwords and logins for websites. But on my iPhone and iPad it makes for a fantastic way to keep notes and other top-secret info safe and secure. And now that it has free cloud syncing via Dropbox (which works perfectly), 1Password just became that much more useful and vital to me.
With the amount of shared information I keep between my iPad, iPhone, and Mac, apps which sync via the cloud are becoming a necessity while apps that don’t are quickly becoming so cumbersome to maintain they’re almost useless.
I received a little bit of feedback from that post, and for the most part people were asking two things: (1) If I’m using 1Password to keep notes on my iPhone, what about Yojimbo?; and (2) if apps that don’t cloud sync are so cumbersome now, what am I doing about Things?
The short answer is that I still use both of these apps every day. Yojimbo and 1Password have much different uses, and the lack of cloud syncing in Things has not yet become so cumbersome that I’ve abandoned it.
I use Yojimbo to store just about anything and everything, while 1Password keeps only important info. The vast majority of info I curate is done when working on my laptop and therefore lands in Yojimbo.
As I wrote in my review of Yojimbo, one of the premier features is its encouragement of perpetual info capture regardless of the type. Yojimbo is the simplest way I know of to save any bit of spontaneous information, no matter how indispensable or arbitrary that information is.
1Password on the other hand is hardly geared for this type of frictionless data capture. Quite the opposite in fact. When you launch 1Password you’re greeted by a locked steel door requiring a combination before you gain access the app.
I primarily use 1Password for generating and storing passwords and for logging in to websites. The only other info I store is that which is most likely to be useful to me when I’m on the go. Such as Anna’s and my cars’ license plate numbers, my iOS device UDIDs, and a few other things.
It has never bothered me that Yojimbo does not have a mobile app and that I do not have access to my Yojimbo library when on the go. In fact, not only does it not bother me, I’ve never even been in a real-life scenario where I was out with just my iPhone and wanted access to my Yojimbo library. (And the only time I’ve used the Yojimbo Sidekick mobile website library thingamajig was to test it.)
However, I am daily in scenarios where I am out with just my iPhone and wish I had access to the latest version of my to-do list.
I’ve been using Things since it was in beta, and I still love it. It works seamlessly with my daily workflow of getting tasks in and out. And I love how simple it is — the structure of tasks, projects, and other information is not too simple, nor too rich — it’s just right. But I don’t just use Things on my Mac anymore. I am adding and checking off tasks on all three devices throughout my day. My multi-device to-do list is slowly becoming so cumbersome to maintain some days it’s almost useless. Cloud sync for Things is almost a necessity for me.
It’s no secret that the Cultured Code team is working on a Cloud Sync solution. Considering their reputation for development I have no doubt it will be worth the wait. But in the mean I’ve resorted to managing tasks using email, and often I’ll scrub my to-do list in Simplenote.
On the other hand, it has been fascinating to glimpse into how I daily get things done, as I become increasingly more aware of these speed-bumps caused by Things being out of sync. It not only shows how much more work I am doing away from my laptop (by using my iPad). It is also showing just how valuable it is to have my work and tools in constant sync, regardless of the context of the device.
And my next wish? A cloud-based service like Instapaper, but for to-do items. I want it to be available in apps like Tweetie, Reeder, and more, so when I click on “Do Later” it sends the link or item of note into a running to-do list (that syncs with Things, of course).
Go Gowalla
Several months ago I began checking in to places on Gowalla.
What first turned me on to Gowalla was its design. The website and mobile apps are beautiful, and Gowalla’s use of cute icons and graphics throughout makes for a great experience.
But it’s not just the design that I like about Gowalla. It’s fun, and it’s meant for people who like to get out, whatever the reason. Errands, dates, local events, road trips, and the like — if you like to get out you might like to Gowalla.
And this focus on travelers (adventurers?) is what makes Gowalla so interesting and fun for me. I don’t have to have a metric ton of “friends” on to make it worth using. And though I suppose it would be more fun to use if more of my friends Gowallad, chances are good that even the 30 friends I do have aren’t paying much attention to where I check in. And that’s okay. Because what is most enjoyable about Gowalla is the cataloging of your own journey.
I just returned from a two-week vacation in Colorado. On the first day of our trip I put the Gowalla iPhone app right on my home screen and decided that while I was traveling around the Colorado Front Range and the Rocky Mountains I would check in at every spot I could.1
Also, in preparation for my Colorado vacation I created a Gowalla trip called “Classic Castle Rock“, which features some of the premier spots around my home town. I built most of the trip on the Gowalla website before I even left Kansas City. There were a couple spots I wanted to be a part of the trip that weren’t created already, so once I got in to town last week I spent one of my mornings driving around and creating the final few spots.
It’s unfortunate that creating new locations and checking in at spots is limited by my connection to the internet. If I’m not connected I can’t check in. And this is particularly unfortunate because some of the most fabulous, visit-worthy locations are in areas with no cell service and no wireless internet.
For instance, my family and I spent a few days in Pine Grove staying at my grandparent’s cabin. It’s an old, red cabin that sits right by Elk Creek. And a half-mile upstream is the Bucksnort Saloon, home of the Buck Burger. We also spent one morning in Bailey to have breakfast at the Cutthroat Cafe and visit Coney Island’s new location. Sadly, my AT&T-connected iPhone couldn’t get a lick of signal at any of these fabulous spots.
It just so happened that on The Big Web Show last week, Jeffery and Dan interviewed Josh Williams, the founder of Gowalla. And they discussed this very issue of mobile connectivity versus spot check-in and creation. Josh is hoping that the Gowalla team will find a way to store GPS location data on your phone even when you don’t have cellular service. Then, once you’re connected to the internet again, you could use that stored GPS location data to check in and/or create the spots you were at.
This would be a great solution considering the situation, but ultimately we just need better cellular coverage. You see, it’s one thing for me to be able to create the Bucksnort Saloon 48 hours after being there, but that won’t necessarily help someone in the area use Gowalla to find the Bucksnort when they’re out in the middle of No Network Land looking for great burger joints.
It has taken me a while to decide how I use Gowalla (though I’m still not sure exactly what that is). At first I had to check in as soon as I arrived at a spot — as if I was punching in on a time clock. If I didn’t check in right away, I wouldn’t check in at all.
Now I check in when I have a few spare minutes. But there are some people who check in to spots they don’t even walk into but that they just walk by and notice. Is that breaking the rules? What are the rules, even?
For me, I prefer to only check in at places I’ve actually walked into and spent at least a little bit of time. But even then there are times I am on the go and don’t have a few spare minutes to check in with Gowalla.
And this is perhaps the most frustrating part of using Gowalla. It usually takes at least a minute or two to fully complete the check-in process on my iPhone. And that’s assuming the spot I’m checking in to has already been created, and I have good 3G coverage. It takes an extra couple of minutes if I also need to create the spot I’m at.
I would love to see a part of Gowalla’s future solution for checking in at places where you don’t have service to also include a way to check in quickly, or even in the background. If my wife and I are out on a fancy date you bet I want to check in at J. Gilbert’s. But giving my wife the attention she deserves is significantly more important. Which is why I want Gowalla to let me check in for my hot date at the best steakhouse in town while also letting me ignore my iPhone and have a great evening out.
Coming back to my question, I don’t think there are any rules. Much of what makes Gowalla so cool is that it’s still being defined and discovered by its developers and users. Every day I seem to discover a new use for Gowalla, and as it grows the more useful and fun it will be.
- This check-in behavior is different than what I normally do here at home in Kansas City. Here, I normally only check in to a few spots per week. Though that is mostly because I forget or else don’t make too much of a point to check in to the same place more than once. ↵
1Password Pro Now Syncs Over the Air via Dropbox →
I mostly use 1Password on my Mac to generate and save passwords and logins for websites. But on my iPhone and iPad it makes for a fantastic way to keep notes and other top-secret info safe and secure. And now that it has free cloud syncing via Dropbox (which works perfectly), 1Password just became that much more useful and vital to me.
With the amount of shared information I keep between my iPad, iPhone, and Mac, apps which sync via the cloud are becoming a necessity while apps that don’t are quickly becoming so cumbersome to maintain they’re almost useless.
A Real Web Design Application →
Jason Santa Maria:
I think it’s safe to say the web is not the domain of just the geeks anymore — we all live here. And those of us who work here should have sophisticated, native tools to do our jobs.
It’s a fantastic article by Jason with an overview of the tools used for Web design, along with his pitch for what the “InDesign for HTML and CSS” program could look and act like. In short, Web designers are in need of a fluid and interactive canvas to design on, not a static one.
What’s in my Back Pack
The picture above gives you a bird’s-eye view into the top of my backpack — a Case Logix XN. I bought the pack over two years ago when I purchased my then-new MacBook Pro, and it is still the pack I take with me to and from the office almost every day despite the fact that I really don’t like it.
Starting with the top pouch you can see gridded Moleskin with Matthew’s Squaredeye logo embossed on the cover; an iKlear screen cleaning cloth; and a pack of Orbit Mist Watermelon Spring gum. Hidden from view is a wrapped, but slightly melted, piece of saltwater taffy.
In the zippered pocket is my Magic Mouse resting on top of my iPhone earbuds.
In the central compartment you can see my iPad in its Apple case leaning against my New King James Bible (which is sitting upside down apparently). The white book underneath my Bible is Tom Wright’s commentary on Romans. And next to it is the power brick for my 23″ Apple Cinema Display. The power brick for my ACD at work is currently out of commission, so I’ve been commuting the one from my home office back and forth each day.
Additionally in the main compartment are some printed-out mockups of current print projects we’re working on. They have notes and scribbles on them for edits to be made. I really like scribbling on mockups.
The back compartment of my backpack is the one dedicated for my laptop. Except it shares the space with a manilla folder which I use a a portable inbox/filing cabinet, and my Behance Action Book which I never use and need to just take out. The aging, though well cared for, MacBook Pro always gets put away with the screen side facing inwards.
Michael Lopp Uses This →
A well-written, nerdy look at Michael’s setup.
Is CSS the new Photoshop? →
Michael Slade in response to my tongue and cheek link yesterday about CSS being the new Photoshop. Michael’s point is that CSS, HTML, and JavaScript are to the webpage what PostScript was to the printed page, and what’s missing is a webpage version of PageMaker (now InDesign). (Sure there’s apps like FrontPage and iWeb, but no serious Web designer would be caught dead using these tools the way a serious print designer uses InDesign and Illustrator.)
CSS is the new Photoshop →
Check out Jeff Batterton’s iPhone drawing done entirely with CSS — no images. (You’ll need need the latest version of Safari or Chrome to view it properly.)
And speaking of impressive CSS, look at these iOS icons Louis Harboe made. (Again, IE users need not click through.)
A Brief Review of iOS 4
iOS 4 is now available, and it is fantastic. But as a long-time iPhone user some old habits die hard.
The unified inbox is great. But I still find myself tapping the “Mailboxes” header on the Inboxes view in attempts to go back one more screen, despite the fact there is no button there.
Folders are great. But I now have to re-learn where my apps are. I used to know where on the screen they were located, now I have to remember which folder I put them in.
Multitasking is great. But double tapping the Home button doesn’t get me to Phone favorites anymore — a function I have used dozens of times a day for the past three years (I’m one of the few who uses my iPhone to make phone calls). In earlier iOS betas you could at least double tap and hold the home button to launch favorites. But alas, that function didn’t make it into the Gold Master.
But eventually I will acclimate and the above quibbles will be non-issues.
Apple’s new mobile OS is the most feature-rich and robust one to date. Just as the iPhone 4 is the biggest leap forward for the hardware since the original iPhone, iOS 4 is the biggest leap forward for the software.
iOS 4 is packed to the brim with features and functions we only dreamt about in 2007. Yet in spite of all the new, nearly everything about this OS is expected. Not because we’ve seen pre-release demos, but because the features are implemented so naturally. There are no new features that require much, if any, explanation. And, save but one, no new features do anything mind blowing.
That is exactly how Apple rolls. The implementation of a feature is just as much a feature as the functionality which it provides. Apple didn’t just add the ability to now create folders, they built the best possible user experience around that functionality that they could.
Current iPhone and iPod Touch users who are able to upgrade to iOS 4 will have no trouble using all the new toys found in iOS 4 without missing a beat. Even the most “hidden” of the new, highlighted features, fast-app switching via the Tray, is easily discoverable to the average user since activating the Tray is now tied to one of the most common functions of double tapping the Home Button.
The New Look
Every major update to the iPhone’s operating system has mostly only provided feature enhancements. iOS 4 is the first to sport a significant change in the look. And it’s beautiful.
Earlier this year I jailbroke my iPhone to install a different GUI and add a Home screen wallpaper and custom icons. But many of the graphical changes in iOS 4 negate my reasons for wanting to jailbreak. From what I’ve noticed, all of the new graphical elements are fantastic. Well, all but one: the default water drops wallpaper is bizarrely ugly. I’m currently using the fun but unobtrusive Pictotype Purple wallpaper from Veer.
I was never, ever, keen on the 3D Dock introduced in Leopard, but on the iPad and iPhone it’s great. For one, it’s much more open than the ‘grid’ Dock in previous iPhone OSes. This makes for a cleaner looking, more simple Home screen. Secondly, the square icons don’t look at all awkward while sitting on the 3D dock, which is not always the case in OS X.
Additionally, I’m a big fan of the scratched fabric texture which shows up in the background when drilling into a folder or when fast-app switching via the Tray. It’s a darker version of what you see behind the Google map if you click on the bottom-right page curl. And it’s the same background Reeder uses for its iPad app.
Folders
Folders are swell, but I suck at naming them.
Choosing a proper and usable name for a folder is proving to be more difficult than I thought. Also difficult is remembering which folder has which apps.
Thanks to folders, my first Home screen now has the apps which used to occupy my first two home screens. These are the apps I use daily or weekly. And the OCD in me decided it would be best to name each folder with names that were five characters long. So: Tools, Photo, Stats, and Sweet.
On my second Home screen, I have seven folders: Rare, Reference, Utilities, A Games, B Games, Misc, and Tools. But off the top of my head I couldn’t even tell you what apps are in each of those folders.
The Rare folder holds all the apps which previously lived on the very last Home screen wasteland. A Games and B Games are just that — except I hardly ever play games on my iPhone so I don’t really know which games are the more or less favorites. And the difference between Reference, Misc, Tools, and Utilities is (embarrassingly) a bit lost on me. I chose those names because I was trying to avoid having four folders with the same name, Utilities. But unfortunately my current solution is just as confusing as the alternative.
Once I’ve nailed down some proper names, my only gripe with folders will be the spacial arrangement of the individual apps. As Lukas Mathis points out, the placement of an app’s icon is in one location in the folder’s icon view, but it’s in another location when you open that folder. (Similar to the same spacial issues the iPad has when you rotate the device from landscape to portrait.)
The Tray and Multitasking
But Apple doesn’t really intend for users to navigate through folders for the apps they use regularly. Instead, they’ve given us the Tray and multitasking.
It used to be that when you were done using an app and you pressed the Home Button you were quitting that app. Some app developers were smart enough to build state persistence into their app. Which meant when you came back to that app, it would load itself at the same spot you left it, but it still had to load.
Now you are no longer quitting the app when you press the Home Button. Instead the app is put into the background and its icon gets slotted into the Tray. You access the Tray by double tapping the Home Button and from there you can swipe through all the apps you’ve recently used. But the computer-savvy geek in me wants to quit out all the apps that I’m not using. It pains me to see an app in that tray which I know I only use once or twice a month. That app is taking up precious memory.
Neven Mrgan wisely advises:
This is not the multitasking you’re used to. The sooner you accept this, the better.
And so I’m learning not to play the Tray because iOS 4 is clever and responsible enough to quit apps on my behalf. The least-recently-used app gets the boot once the system actually begins to run low on memory. And with iPhone 4 rocking twice the memory my 3GS has, there will be even less reason to manually monitor which apps are running in the background.
John Gruber explains the new multitasking quite well:
The new model [of multitasking], […] is that apps are not quit manually by the user. You, the user, just open them, and the system takes care of managing them after that. You don’t even have to understand the concept of quitting an application — in fact, you’re better off not worrying about it.
The Tray and its fast app switching are just one element of multitasking in iOS. There are also a handful of background APIs which 3rd-party apps can now take advantage of. The most heralded have been the APIs for background music, location, and VoIP. Respectively: Pandora can play music while in the background; GPS apps can give directions while in the background; and Skype can host a phone call while in the background. I don’t use Pandora, GPS apps, or Skype, so these new features, while great, do not really change my life for the better at the present moment.
The API which I am most thankful for, in that it affects my day-to-day usage the most, is task completion. Now I don’t have to wait while Twitter uploads my latest tweet or Simplenote syncs my latest note. But unfortunately, the other side of the coin to task completion, background updating, is not baked in to iOS 4. When you open apps like Simplenote, Twitter, or Instapaper, even if they’ve been running in the background, they will not have been able to update. They still have to wait until they are the frontmost app before they can download any new data.
iPhone 4 Miscellany
The Battery
With every other gadget I’ve owned keeping the battery charged is one of the costs of ownership. The iPad, on the other hand, has an incredible battery. It’s battery is one of the best features of the whole device, and usually is the first thing I say when people ask me what I like best about my iPad. “The battery,” I tell them. “This thing will run for 12 hours.”
The iPhone 4 boasts virtually the same battery life as the iPad. Imagine then what you can still do after the the 20% power warning. The 4 will still have enough juice for a 90-minute phone conversation, an entire movie, 2 hours of surfing the web, or to just be left sitting around for another two and a half days.
When the 20% battery warning comes up on my 3GS it means I go into iPhone survival mode, keeping usage to a minimum to prolong death before I am able to charge it next. But on the 4 a 20% warning will simply mean charge at my earliest convenience (the same way it is for the iPad).
The Glass
Putting glass on both sides is a great move. I have never put a screen guard on any of my iPhones, and I usually place my 3GS face down because the glass front is more scratch resistant than the plastic back.
The original iPhone was well-built. It felt good and looked good. But it was a bit slippery and had poorer cell reception compared to the 3G and 3GS. But what the 3G-enabled models gained in function they lost in form. The plastic back is not nearly as classy.
And so by putting helicopter-grade glass on both sides the iPhone 4 now gets the best of both worlds: a phone that feels good, looks good, and get’s good reception.
The Screen
I’m afraid of the 4’s new display in that it may cause every other device I use (Apple Cinema Display, MacBook Pro, iPad) to look like pixelated crap.
That Wallpaper
The water drops wallpaper which is set as the default in iOS 4 baffles me. I’m not running the iOS 4 beta, nor have I seen the wallpaper in display on an iPhone 4. But in the promotional shots of the new iOS and phone the wallpaper looks tacky to say the least.
My only guess is that the water drops image was used because it was an ideal image for being the Home Screen wallpaper and showing off the Retina Display hotness. Regardless, I expect to be using something more minimal.
Marketing FaceTime
The FaceTime commercial and its section in the iPhone design video both use classic, emotional music. The show all sorts of happy, real-life scenarios, and really pull you in to the emotion of watching real people connect.
Apple is telling a story about the iPhone through FaceTime. It’s not just a device for fun, games, and work. It is something which can add value to your real life. It’s a story wrapped with families and loved ones connecting like never before.
That’s the thing about Apple marketing. They don’t talk about how many gigabytes of memory or how many CPU cycles or how many apps (much). They aim for your heart, and show you how technology can make your life better during its most important moments.
It’s this feature alone that makes me want to buy my wife an iPhone 4 as well, instead of giving her a hand-me-down.
AT&T
I was with Verizon for almost 9 years before I bought an iPhone, and their service was great. But AT&T’s service in Kansas City (where I live) and Denver (where my family lives) is also great.
I can count on one hand the dropped calls I’ve had since June 2007. My phone always has solid 3G reception and very speedy data. Moreover, whenever I’ve had to deal with AT&T’s customer service it’s been easy and pleasant.
Two other things I love about AT&T: (1) They subsidize my iPhone upgrades more frequently than every 2 years; and (2) they let me change my plan for just a month or two (when I know I’m going to have a talk-heavy event) without making me renewing my contract for another 2 years.
Coda Notes: a Safari Extension →
Yes please.