A few weeks ago I received a 20″x30″ print from Jorge Quinteros’ fine photoblog collection. I haven’t had a chance to put it up in my office yet, but I am eager to. I really love the photo, and the print itself is very high quality. (This shot is also a new favorite.)
If you’re looking for good-looking, affordable, non-stock photography for your home check out Jorge’s site. And to make it more affordable, the first 50 folks who use the discount code 9E8C5F get 20-percent off their order.
Brent Simmons:
Before OmniFocus, my iPad wandered around my desks without a real place. Now it has a place right next to my dev machine’s keyboard.
This high-level look at Jonathan Christopher’s most-used features in OmniFocus speaks true for me too. Especially: parallel vs. sequential tasks; perspectives; and iPhone / iPad support.
About a week ago I switched to OmniFocus. I don’t switch to, or tinker with, new software that much anymore. I’ve pretty much found and use all the tools that work for me so I can do my best work every day. But my iPhone and iPad are changing how I interact with my work, and so, alas, Things became a casualty of war. (Yes, work is war. Anyone who says differently is selling something.)
OmniFocus is an extremely robust app with a moderately steep learning curve. But two things are instantly clear about it: (a) it is built by guys who get it;1 and (b) there is a lot of horsepower under the hood.
To really get your mind and processes wrapped around this purple nugget takes some time, and I’ve only been using it for a about a week. They say it takes three weeks to develop a habit, so it’s still early for me to tell if the extra bells and whistles here will actually help me work better and smarter.
But I’m fairly certain I see light at the end of the tunnel here. For one, over-the-air sync! Also, what I’ve noticed so far in my brief but determined usage is that OmniFocus has a much more robust approach towards that final and all-important stage of getting things done: doing.
Getting actions in is easy. It’s in the processing of those actions where the most friction exists. However, that’s because the organization and output is what makes OmniFocus so mind-blowingly powerful. I’m not exaggerating when I say that OmniFocus pretty much organizes your lists for you. It will take your relevant tasks and intelligently order them for you so you only see what you need to see without worrying about other stuff. After years of keeping a to-do list, I just may now be finally understanding what people mean by a “trusted system”.
With Things, the scales seem to tip in the opposite direction. While it is easy to add and especially to process tasks, I felt like I was perpetually processing. Even when doing, I was processing. Except I never realized I was always processing until about a week ago when I began tinkering with OmniFocus’ perspectives. In Things I had to decipher what to do on a day-to-day basis and manually build that day’s task list. OmniFocus, however, seems to take care of that for me, provided that I can initially process my tasks with at least some semblance of intelligence.
A cornucopia of interesting, useful information.
The section I found most interesting was Confidence. Basically, those with less education, had more confidence in their job future than those with higher education. Also, those who were part of a smaller team, or were freelancers, had more confidence than those in larger corporations.
Put another way: non-college-degree freelancers are very confident while those with doctorates working at the corporate level are less confident. (Reminds me a lot of this quote about the self-esteem of those born after 1980.)
Update: I received this very insightful email from Joshua Longbrake, which offers some great perspective on the above findings about confidence:
Almost all the greats in any field had tremendous amounts of education, whether it was from formal academia or via being tutored by another great artist. Education brings an awareness of what has come before you and what it takes to make something good, and it is often the case that that realization and realism will come across as being “less confident.”
Those who have not been educated, either by formal academia or by being mentored by a great, often don’t have the awareness and knowledge of what has come before them and what it takes to make something good, and that lack of awareness can come across as “confidence.”
However, sometimes that confidence, that absence of education, can produce something great because it doesn’t know what it takes to make something great; he or she fears no thing and no one.
My assumption is that the less-education argument will mostly, if not only, come from digital artists, such as graphic designers. I believe the reason for this is that there is no history to graphic design: its history is being made today. Essentially, there is very little to educate them on besides techniques. There are not graphic designers from 200 years ago, or 100 years ago, or 50 years ago, and because of this, there isn’t much on which to educate graphic designers. They are making history, and good on them, but I doubt you’d find the same pattern of thinking from painters, sculptors, and writers.
What nerd doesn’t love a good messenger bag? I’ve got two: a Burton bandwidth case I bought for my MacBook Pro and a beat up, small Timbuk2 I got from a friend which I use for my iPad-sized traveling. Of course, what I’d really love is one of these fine fellows from Levenger.
I am wary to touch any app that does not sync automatically between my Macintosh, iPhone, and iPad.
If you’ve got more than one computer or device that connect to the Web, over-the-air syncing is extremely convenient. While browsing Twitter on my iPhone, if I come across a link I want to read later I can just send it to Instapaper. Later that evening I can sit down on the couch, pick up my iPad, and the article is there waiting for me.
While on the couch it’s likely that I will also check my email. If I read a few messages on my iPad, the next time I sit down in front of my laptop those messages will be marked as read. When applications sync like this it means I don’t have to think about where the most recent version of a file or list is or how I’m going to get to it because, thanks to the Web, the file is always there waiting for me in the app I use.
If you just use one computer, syncing is not a big deal for you. The information exists right there, on your hard drive and is always as you left it. But once you begin using and accessing that information on more than just one computer, keeping it in sync becomes a matter of personal sanity.
With the amount of shared information I keep between my iPad, iPhone, and Mac, apps that sync by themselves are virtually a necessity. Meanwhile, apps which do not sync are becoming increasingly arduous to use and maintain. So much so that even Things, the to-do list manager of my dreams that I have been using exclusively for nearly two years, has become almost useless without over-the-air sync. To-do items get added and subtracted to my list faster than I’m able to have all my devices open and on the same wireless network. And thus my lists were seemingly in a constant state of un-synced-edness.
Because I switch contexts and machines many times throughout my day — morning writing on the iPad, afternoon email on my Mac, meetings with my iPad, errands with my iPhone — the apps I gravitate towards, and end up relying heavily on, are the ones which sync all on their own. These all-stars include Simplenote, 1Password, Instapaper, OmniFocus, and Reeder. All of these apps keep their data in the cloud. If it’s not in the cloud, I no longer want to fiddle with it.
When first introducing the iPhone in 2007, Steve Jobs quoted Alan Kay: “People who are really serious about software should make their own hardware.”
Apple is a software company. But they also happen to make the best hardware on the planet. The iPhone 4, for example, is equal parts physical masterpiece and software wonder. Or, as John Gruber describes the 4: “It’s like a love letter to Dieter Rams.”
However, software development is no longer a contained relationship between a single piece of hardware and the software installed on it. There is a third factor which increasingly refuses to be ignored: the interconnection between someone’s computer, iPad, et al..
And so if one were to poorly re-write Alan Kay’s quote while taking into account the advent of mobile computing, one might say something like: People who are serious about mobile software should make their own cloud.
Combined, Apple has sold about 100,000,000 iPhones, iPod touches, and iPads. And Apple also happens to have a few “cloud products” that we would assume are meant to keep these millions of mobile devices in sync: MobileMe and iWork.com.
However, iWork.com is, more or less, an collaboration website where you can publish a document for others to comment on and download. And MobileMe is, more or less, a $99 annual service which keeps our basic data (contacts and calendars) in sync without a USB cable.
I am grateful for what MobileMe offers — I use iCal every day and would be pulling my hair out if it weren’t always in sync between my iPhone, iPad, Mac — but I could just as easily get my contacts and calendars synced for free via Google. And that is precisely my point. Apple is letting other cloud services define and strengthen the relationship between our desktops, laptops, and mobiles more than Apple is.
In many ways Dropbox and Google are driving the iOS / OS X relationship more than MobileMe is. While MobileMe is syncing my contacts and calendars, Dropbox is syncing my most-dear files: the projects, articles, and notes I’m interacting with every day. What are iWork.com and MobileMe for if not for the sharing and syncing of everything between our Macintoshes, iPhones, and iPads in sync?
Ted Landau’s hypothesis on why Apple has such a labyrinthine process for syncing documents to your iPad via iTunes:
I’d be willing to bet that it all stems from Apple’s obsessive desire to keep the iPhone OS as closed as possible (a topic I have written about extensively before; check out this article for one recent example). One way Apple does this is by, as much as possible, forcing all iPad-Mac interactions to go through iTunes. Eventually, if the iPad is to truly become an laptop replacement, I believe this will have to change. The iPad will increasingly need to be able to bypass iTunes. Hopefully, Apple agrees.
Dropbox has become the way I get files onto my iPad. If I want to edit a document in Pages or read a PDF in iBooks, I drop it into my Dropbox folder on my Mac and then open it on my iPad. From there I can send it to Pages or iBooks.
Moreover, Dropbox has become the go-to solution for 3rd-party app developers who are building apps which sync between multiple devices. Apple left them no choice. It would be silly for developers to build and implement a flagship feature like syncing and then chain it to a paid subscription service like MobileMe.
Dropbox, however, is free. And although not everyone has a Dropbox account, if you’re selling an app that syncs it is much easier to ask your users to set up a free Dropbox than to pay for a MobileMe subscription (a subscription they’ll have to renew year after year if they continue to use your app).
At the moment there are more than 65 apps for iOS which sync via Dropbox. How many iOS apps use iDisk to sync data? I only know of one: OmniFocus. And even then, MobileMe is just one of several syncing options the Omni Group offers.
Dropbox is flinging wide the door for syncing and sharing of data across multiple computers and devices. It seems to me that Apple should be the ones owning this service.
I’ve got a few ideas as to why MobileMe is still not free and Apple is still not supporting over-the-air syncing of their own iWork documents (let alone the files and apps of 3rd-party developers):
This would explain why MobileMe is still a paid subscription service, and only syncs the default apps. It’s no skin off Apple’s nose if someone does not sign up for MobileMe because they’ve already bought the device and they will still have and use the default iPhone apps.
This scenario, however, does not explain why trying to sync iWork documents between your Mac and iPad is such a nightmare.
Moreover, this scenario doesn’t fit into Apple’s advertising model for iOS whatsoever. Nearly every commercial, every magazine ad, and even the giant signage at the Apple store all proudly showcases 3rd-party apps.
If MobileMe were to become a free service it would not necessarily drive more iDevice sales. Those who truly care about having their data sync over the air will either use their company’s Exchange server, Google, or pay for MobileMe.
If this is the case, it explains why iWork.com doesn’t help sync documents over the air. Apple doesn’t see the syncing type of user as mainstream. Why give up a revenue for a subset of users who have already found syncing solutions?
As mentioned above, the obvious advantages to Apple are slim to none. At once they would lose the annual revenue of paid MobileMe subscriptions, while simultaneously adding a large new server load from the millions of new MobileMe users.
And assuming the new MobileMe would allow 3rd-party developers to tap in to the syncing solutions, Apple would then have to support and service the flood of apps making use of the MobileMe Cloud.
When MobileMe re-branded and re-launched in July 2008 it was somewhat of a disaster. In an internal email to Apple employees, Steve Jobs said that “The vision of MobileMe is both exciting and ambitious”.
In its current state as “exchange for the rest of us” MobileMe seems neither exciting nor ambitious. As a web-app, me.com is beautiful and extremely functional. But I for one never use it. Instead I use the native OS X apps. And iDisk? Well, that is also collecting dust.
What would be exciting is an open service that bridged the gap for all the data which is shared between our Macs, iPhones, and iPads. What could be more ambitious than killing the USB cable?
The future is mobile and the path to that future is paved by the cloud. For MobileMe to become the premier service which bridges the air between our many devices it needs to be free, and it needs to let other developers use it as their means for syncing data. If not, users and developers will continue take the path of least resistance and greatest adoption.
Imagine if you will what a merging of Dropbox and MobileMe might look like. Something simple and completely expected, I suppose. It would be free, it would sync and share info and files, and it would let other apps use it for syncing. Imagine setting up your iPhone with your Apple ID once, and then any app that has a Mac and/or iPad counterpart would sync. Sounds like mobile bliss.
To keep some bit of a revenue stream, there could easily be a paid version of MobileMe as well. The free version could offer syncing and come a small yet reasonable 2GB of data storage. Paying for an upgrade might buy you increased cloud storage, an @me.com email address, Find my iPhone support, and that photo gallery thing which nobody uses.
The entire point of making MobileMe free and allowing developers to utilize it for their own apps would be to strengthen the overall Mac OS platform and experience. Because the greater the 3rd-party apps are, the greater the overall platform is.
Conducting a brief poll on Twitter I asked: (a) who with an iOS device uses MobileMe; (b) who had a MobileMe subscription from back in the day when it was .Mac; and (c) who uses Dropbox. The @replies:
85% of iOS device owners currently have a MobilMe subscription, and of those current MobileMe subscribers 69% of have had an account since it was .Mac
62% of iOS device owners had a MobileMe subscription back when it was .Mac
Only 2 people that used to have .Mac no longer have MobileMe, and a few people mentioned that they had tried MobileMe and/or .Mac but never signed up
20% of all respondents don’t own an iOS device
95% of all respondents use Dropbox — the majority of which are ardent enthusiasts (based on many a hearty reply to question C)
A jazzy way to start your Monday morning.
The best of both worlds: “[The cases] are conceived as analog-digital ultra-portable workstations for the contemporary nomad.”
And just when we thought the PlayBook didn’t exist.
I’m Dave Caolo, a married father of two, a New Englander and a drummer. I work as an editor and writer at The Unofficial Apple Weblog. I also curate and publish 52Tiger.net.
My main computer is a well-worn, 2GHz Intel Core Duo MacBook Pro with a 15″ display. This machine has been in 5 US states and three countries; it’s missing three keys and the bottom is badly scratched. It’s also the most reliable workhorse I’ve ever owned. I’ll continue to use it until it dies or refuses to run essential software, whichever comes first.
When it’s on my desk, it rests in a Radtech Omnistand and connects to a 17″ Viewsonic display, a Mighty Mouse and an old Apple Extended Keyboard II with the help of a Griffin iMate. I back up to an external Western Digital drive via Time Machine. I also use SuperDuper! to create a bootable backup to a LaCie drive which lives in my wife’s classroom Monday – Friday, and comes home on weekends. I back it up each Saturday and send it back to the classroom each Monday. Finally, a 2nd LaCie drive holds “archive” material in cold storage.
Finally, a G5 iMac acts as a media server, storing iTunes purchases and feeding our Apple TV.
It’s part nostalgia, part reliability and part being satisfied with what I have. When I bought this MacBook Pro nearly five years ago, I was darn proud of it. Just like my father with is 1989 Buick LaSabre, I feel a keen sense of pride in keeping it running. As I mentioned, it works beautifully despite the years of use and abuse, and that’s a testament to the high-quaility products that Apple produces. People balk when they see my computer, but I see an old friend.
Sure, it’d be awesome to own a 17″ MacBook Pro with an i7, but it’s not necessary.
I added the 2nd display years ago when I was spending a lot of time with Dreamweaver, and now I dislike working with one display. I typically keep Colloquy open on the left and a browser open on the right.
First and foremost is Safari. I’ve tried nearly every browser I could and always came back to Safari. I spend most of my day writing for TUAW, which I do directly through our CMS, Blogsmith.
Colloquy is another constant for me. My TUAW colleagues and I communicate via IRC all day, and Colloquy is my preferred client. I’ve got it running on my Mac, iPhone 4 and iPad. It’s very Mac-like in its UI and looks great on the iOS devices. Colloquy is our virtual office.
Twitter is also a necessary part of my work day. I use Tweetie on the Mac and Twitterrific on the iPad and iPhone to interact with it. It’s amazing how frequently I communicate through Twitter. It’s completely replaced instant messaging for me and nearly replaced email. When a breaking story hits that we want published right away, the fastest way for the team to communicate is IRC first and then Twitter. I’ve set things up so that direct messages are pushed to my iPhone, so I’m notified right away, even if I’m off doing something else. Email and IM offer the same “bloop” no matter how urgent or silly a message is. Conversely, when I get a push notification from Twitter, I know it’s a direct message that I ought to attend to. I certainly use Twitter for fun, but it’s also become an essential part of my professional life.
OmniFocus keeps my “stakes in the ground” as David Allen would say. I’m one of those annoying GTD guys, and OmniFocus is the project management app that best suits my interpretation of David Allen’s methods. I’ve got a hotkey combination set up to produce the quick entry window and I use it all day long. Also, the iPad and iPhone apps are stellar.
I would not want to work without David Seah’s Printable CEO forms. They’re not software, but they are absolutely essential to my daily routine. Every morning, I grab a fresh Emergent Task Planner and do three things. First, I list the tasks that must be completed by the end of the day. Next, I write “Inbox” at the top of the notes section. Any “stuff” that comes at me during the day that can’t be quickly copied and pasted into OmniFocus (like phone calls, requests from real, live people, etc.) goes there. Then I write “Support” below Inbox. This is free scratch space for me to work out problems, write down reference information (“Width on those images = 720” for example), etc.
Finally, I write my “hours of operation” in the right hand column and track exactly what I’m doing, hour by hour, in 15 minute increments. That sounds insane, but it helps me identify when I’m efficient and when I’m slacking. At the end of the day, I can see that it took me much longer to complete a certain task than it should have, and I can analyze why. Too much goofing around on Twitter, perhaps?
David’s Task Project Tracker is another essential form that I use daily. I subscribe to David Allen’s notion that a project is anything that takes more than two steps to complete. The Task Project Tracker lets me break a project down into its component steps, track how much time is spent on each, tick them off as they’re finished and monitor my progress towards completion.
I often joke that the 8 years I spent as a special needs teacher prepared me for GTD. Part of my role as a teacher was to break educational goals down into empirical, concrete tasks that could be observed, measured and built upon until a new skill was learned. For example, a shoe tying lesson might include steps like place foot inside the shoe, grasp the tongue with one hand, pull the tongue until taut, grab one lace in left hand, grab one lace in right hand and so on.
The work I do today can be broken down much the same way. For example: acquire software, install software, test x, y, and z, compile notes, outline post, write and review. David’s Task Project Tracker, and GTD, is perfectly suited to this.
I also use Simplenote as storage for reference material and Yojimbo to keep research material in one place. Finally, Billings keeps track of any client work I do.
I trust it. When you’ve got a trusted system in place, your mind stops bugging you about “we ought to be doing [X]” and lets you focus its resources on the task at hand. I know that OmniFocus and the Printable CEO forms will capture anything important so that I won’t miss it. With that off my mind, I can get down to writing.
I’m less concerned with the look (as my keyboard indicates) than I am the function. What’s most important to me is to reduce friction. When I’m working on “Task A” and something new demands my attention, I want to capture it with as little disruption as possible. I needn’t attend to every little thing upon arrival once I trust that I’ll be able to retrieve it easily when the time is right.
I also enjoy a quiet, tidy room. I rarely work with music playing. If I’m writing I want quiet. If I’m doing something that requires less creative thought, I’ll listen to a movie soundtrack. Clutter distracts me and I can’t have it on my desk. This is making me sound like Felix Unger, isn’t it?
Dave’s setup is just one in a series of sweet Mac Setups.
