For writers, business leaders, designers, developers, and anyone else who works primarily with their mind, taking time out to just think is so vital. No doubt, if you’re reading this, you know what I mean. And so Jacob Gorban’s post isn’t exactly a revelation. But it’s better than that. Because Jacob is actually doing it. He’s actually taking time out to think.

In the past 9 months since going full time with this site, taking time out of my week and/or day to be away from the computer and the RSS feeds and the hustle and bustle of the Internet has been one of the most difficult and yet important disciplines of my job. Like Jacob, I also try to take time out on Mondays.

It’s easy to forget that, as a writer, you don’t have to have your fingers on the keyboard to be doing your job. Sometimes your best work is only realized when you are away from the very place where that work will later be put onto the page.

Thinking Time

Since going full time, one of the hardest writing disciplines for me has been to not publish an article as soon as I’ve finished that first edit. Stepping away from the article for an afternoon or even a day or two is hard work. But I almost always find significant ways to improve the piece when I come back after taking a break from it.

(There are exceptions, of course. Such as when a piece is extremely time sensitive, and the sooner it goes up the better.)

Morning Tells the Truth

A Quick Guide to Common Miscapitalizations of Tech Names

Below are listed the proper spellings and capitalizations of certain tech names which are commonly capitalized incorrectly.

One Word, Medial Capitals

  • LaunchBar
  • TextExpander
  • MacBook (Air/Pro)
  • TextEdit
  • FaceTime
  • TextMate
  • MarsEdit
  • WordPress
  • AirPlay
  • AirDrop

One Word, no Medial Capitals

  • Launchpad
  • Macworld
  • Dropbox
  • Xcode
  • Facebook
  • Typekit
  • Thunderbolt

Two words, not Title Case

  • iPod touch
  • iPod nano
  • iPod shuffle
  • iPod classic
  • Mac mini
  • Home screen
  • Retina display

Product Names That Don’t Even Exist

  • iTouch

TextExpander Snippet Group

Download and import this TextExpander snippet group to help you properly capitalize these names for the times you accidentally miscapitalize them.

A Quick Guide to Common Miscapitalizations of Tech Names

Great answer thread on Quora about writer’s block. I very much agree with K.M. Weiland’s suggestions to ask yourself questions to answer and to show up every day are two big ones. Though I think Devin Friedman probably has the best answer of all:

Keep writing even though it sucks. In my experience, the most accute cause of writer’s block is cannibalizing your work. When you think it sucks too badly to keep going. Let it suck and move on, you can always go back and make it better.

What Are the Best Ways to Overcome Writer’s Block?

My thanks to Kenneth Ballenegger for sponsoring the RSS feed this week to promote his Mac writing application, Macchiato.

Macchiato is a Lion-friendly, Markdown-loving, text editor with a caffeinated name.

I do all my writing in Markdown. It is writer friendly (keeping your prose free from HTML gibberish), and it is human friendly as well. I write my emails in Markdown even if I know the recipient isn’t privy to the syntax simply because it is easy enough to grasp even if you’re unfamiliar with it.

And so, as someone who does a lot of writing throughout my day, having a text editor that supports and stylizes my Markdown syntax is like gold. Macchiato is such an app. It’s not the only one of its kind, but it is one of the best.

There are 4 Markdown elements I use most often in my own writing: italics, links, headings, and bullet points. Assuming you are a plain text junkie like me, and if you write in TextEdit, then you have to manually type your Markdown as you are writing. Bullet points and headings are natural to type, and I have a global Keyboard Maestro Macro for creating Markdown links in any application.

Macchiato supports Plain Text and Markdown files. But it is more than just a plain text editor. For one, it has shortcuts for basic Markdown styling. Which means that hitting CMD+I in Macchiato will give you dual asterisks to wrap your text in. Or, if you’ve already selected some text, hitting CMD+I will add the asterisks to the front and back end of your selected text.

Moreover, Macchiato will stylize your text so that not only is it italicized in Markdown, it looks italic as well. As you can see in the below screenshot of the app:

Macchiato

In addition to italics, Macchiato has built-in stylization for bold, code, headings, and blockquotes. All while preserving the actual Markdown syntax that is in your prose. Which means you can write in Macchiato and then take your text to any other application and the Markdown is preserved as it should be. And this is how I work because I use this Markdown plugin for WordPress, I publish all my articles in Markdown, and they get parsed into HTML on the server side.

Macchiato comes with full OS X Lion support, and therefore has native full-screen mode (something TextEdit doesn’t even have!) and it has version control and auto-saving. Also it has a little word-counter up in the very top, right-hand corner.

I have become very fond of writing in full-screen mode. On my Air, apps that are built for full-screen look great. And even when writing long-form articles in front of my 23-inch cinema display, having a full-screen writing app has become a necessity for me.

There is a significant update to Macchiato in the pipe that will add preferences for typography style and color schemes. And this week only, Macchiato is 25% off in the Mac App Store.

Macchiato [Sponsor]

Michael Agger on the challenges of writing:

“Serious writing is at once a thinking task, a language task, and a memory task,” [Ronald Kellogg] declares. It requires the same kind of mental effort as a high-level chess match or an expert musical performance. We are all aspiring Mozarts indeed. So what’s holding us back? How does one write faster? Kellogg terms the highest level of writing as “knowledge-crafting.” In that state, the writer’s brain is juggling three things: the actual text, what you plan to say next, and—most crucially—theories of how your imagined readership will interpret what’s being written. A highly skilled writer can simultaneously be a writer, editor, and audience.

How to Be a Faster Writer

Answering Reader’s Questions About Writing shawnblanc.net Full Time

Thanks to the wonder of Twitter and email I’ve received quite a few questions from you guys inquiring about the site.

The most common question, by far, has been a semi-generic, “How’s it going?” Most of what I’ve written all this week (such as my ode to Software, a review of my day, writing challenges and observations) has been an attempt to answer that question as in-depth as possible.

Here is a final look at some of the more specific questions that didn’t make their way into the previous posts.

Do you write faster? Do you write more timely?

Admittedly, I am a very slow writer. Not a slow typer. But I do take a very long time to draft and edit my work. I was hoping that I would be able to pick up the pace of my writing and get more done in less time. So far, however, that does not seem to be the case.

I am finding better patterns of working and settling into a stride, but when I’m actually at the computer, typing, working on a long-form article, they still seem to take me as long as they ever did.

Hopefully a year from now the pace of my writing and my ability to put together informed, thought-through, and articulate articles and links will speed up. I think a combination of it is in part being able to write well at first pass, but also being clear about what I want to say at the onset.

Is it hard to come up with fresh content?

Not in the least. This was something I was worried about at the onset of taking the site full time, but I have had no trouble finding topics and ideas to write about. In fact, I’ve somewhat had the opposite problem. Many of the articles that I was planning to write once I took the site full time are still in the works. There is new stuff coming up every day.

How does the real life of your job compare to what you thought it would look like?

On the outside it looks exactly like I thought it would. I mean, I’m here at my desk every day typing and working on the computer. That was an easy thing to imagine.

Internally it is not only different but better. In part, I have grown to enjoy this job even more than I expected I would. I have always enjoyed writing and publishing this site over the years, and that’s why I took it full time in April. But each day I seem to love it and enjoy it a little bit more.

What I did not expect is that I am the toughest boss I’ve ever had. In reality there is no reason I can’t take a day or two off if I need to — the site would be fine. If I worked somewhere else, for someone else, I wouldn’t be allowed to just take a day off and help my wife around the house or do some chores that needed to be done, or run that errand I didn’t get to over the weekend. And so when situations like that arise, I am not yet comfortable with “giving myself the day off”.

This is good and bad. It’s good because there’s no way you can be self-employed without a strong work ethic and daily focus. You guys can rest assured that I am busting my butt over here. But it’s bad because what’s the point of working for yourself if you don’t take hold of the advantages that being self-employed entitles you to? There are a lot of things that stink about being self-employed as well, and those don’t go away. It seems only logical and fair that if I’m going to be stuck with the disadvantages of being self-employed I might as well take hold of the advantages that come with it.

What is your daily balance between reading, researching, and writing?

The trick to running a good link blog is to read more than just the things you have pre-supposed you’re going to link to even before you’ve read it. If so, you’ll only ever link to the obvious and expected stuff. And after a while it all starts to look and feel the same and there’s no more surprises on your site and it slowly becomes breathless.

We all know that to be a good writer you have to be a reader. And the same goes for being a good link blogger. You have to be a voracious reader. Don’t just read for the sake of hunting for what you may be able to link to, but read for the sake of learning and growing and discovering. Getting into a habit of hunting for link-worthy items will eventually lead to a very insipid link blog.

And with all that said, I admit that I need to read more.

It has been a slow journey for me to get comfortable with the fact that the vast majority of the work I put into the site is done “behind the scenes”. If I’m posting a lot of links it may look to you guys as if I’m having a very productive day, but in truth I may be totally aimlessly surfing and not actually getting any substantial work done. And so I am still learning to balance how much work I do keeping the site updated, how much time I spend reading and researching, and where all these things fit in with one another.

How are you balancing your work life and your personal life?

When the day is winding down I’m getting good at shutting the site off. Not literally, but “turning work off in my mind”. It has been a huge help to know that I’ll have 8 hours to work on it tomorrow and that I can pick back up where I left off.

That mindset is also a great way to not always be thinking about the site all the time. Before I began writing the site full-time I was always thinking about the site, and I had to squeeze every spare minute I had into it because I may not have had another chance for several days (or weeks).

But now when I’m not at work I’m not at work. I feel a noticeable change in my ability to be there, in the moment, instead of constantly thinking about work or stats or whatever. And I am extremely grateful for that.

Answering Reader’s Questions About Writing shawnblanc.net Full Time

Noreen Malone’s case — please hear her out — against the em dash:

What’s the matter with an em dash or two, you ask?—or so I like to imagine. What’s not to like about a sentence that explores in full all the punctuational options—sometimes a dash, sometimes an ellipsis, sometimes a nice semicolon at just the right moment—in order to seem more complex and syntactically interesting, to reach its full potential? Doesn’t a dash—if done right—let the writer maintain an elegant, sinewy flow to her sentences?

The Problem — or So It Would Seem — With the Em Dash

Writing a Weblog Full-Time

When I began writing shawnblanc.net full-time I was worried that I’d run out of things to write about. There are only so many apps I use all the time which I find worthy of in-depth reviews, and I’m not really one for staying on top of posting commentary pieces about every bit of breaking news.

So far I have had no trouble finding topics to write about. In fact, most of what I’ve published since going full-time has not been on the list of what I was planning to write so far. Meaning, hardly any of the articles that I was planning to write when I began have been written yet. There is still much I want to write about and there are new things arising every day.

So I find myself with the opposite problem, in that there is not enough time in the day for me to write all that I want to, and that, my friends, is a very good conundrum.

However, I will say that it has been difficult choosing what to write about. I am good at writing about things I am involved with and have experience using — such as software and hardware reviews — but am not so confident writing about more abstract issues which I am not as intimately familiar with (such as business model and industry analysis). And while I certainly enjoy writing detailed reviews about software, I haven’t yet decided if that is all I ever want to write. Moreover, I have only ever written reviews about apps that I use and enjoy. But that list is somewhat finite, which means I will, at some point, need to begin writing about software that I am not completely sold on as user. Fortunately, since this job is my full-time gig, I can allow myself the time needed to truly live with an app and get acquainted with it — even if that I am only using it for the sake of reviewing it.

As far as links go, I try to only post links to the things I find interesting or entertaining — something that I found worthwhile in one way or another.

Unfortunately, I am finding just how easy it is to over-think what I choose or chose not to link to. Over thinking these nuanced details can strangle the life out of my work. And so I have been working to focus more on the feel of what I write about and link to rather than over thinking those items. Instead of logically deducing based on n number of factors if such-and-such is worthy of a link, I base it on emotion — do I want to link to it?

In a way, I have to pretend that I’m the only site out there. That if someone was interested in the things I’m interested in, how then would they find out about those things unless I wrote about them? I can’t pass by something I find exciting or interesting because I see that others are already talking about it. That would be a road to silence.

Of course, in another way, I have to pretend that I am not the only site out there. There is so much happening in the tech / design / writing / coffee-drinking community every day that there is simply no way I can stay on top of it all. Let alone write thoughtful and in-depth pieces about everything noteworthy. Harder than choosing what to write about has been choosing what not to write about. And then being okay with leaving certain notable topics left untouched.

At the end of the day, the best advice I can give myself is to: (a) put great care and thought into what I write about and how I write it; and (b) don’t take myself or my site too seriously.

Writing a Weblog Full-Time

An Average Day at shawnblanc.net HQ

Most days I’m at my desk and starting the work day around 7:00 am. That sounds early when I write it down like that, but each morning I feel like I’m getting to work late. When I wake up at 5:30 or 6:00 my mind is usually buzzing about things to research, write about, or read. And by the time 7:00 comes around it’s likely that I’ve already been anticipating starting my work day for the past 90 minutes.

If I really just cannot wait to get working then I will allow myself to beeline it to my office and start work right away. However, I refuse to turn into one of those guys who work from home and forget to shower. A good way to avoid becoming one of those guys is by not starting a habit of jumping to work as soon as my feet are out of bed.

Chances are good that I’ve already checked email and Twitter for anything important before I get into the office though. I usually do this on my iPhone while waiting for the french press to brew.

When I get into my office I first record Shawn Today. Then, my day is somewhat wide open. There may be articles I read and loved in Instapaper the night before which I want to link to. There may be some emails I need to reply to. There may be an article I’m working on that I want to get back to writing. Or perhaps there is some research I need to do.

The two most productive times of the day for me are early in the morning and late in the night. With each time of day offering it’s own type of productivity. The mornings are when I am most excited about the day and most excited about what there is to plan and work on and link to. However, it’s in the evening that I seem to do my best writing.

Or, put another way, I’m finding that I am more creative in the mornings and more focused in the evenings.

I don’t know if this is a natural effect due to the time of day and the light in the room, or if it’s because I have been writing this site in the evenings for the past four years. Before April shawnblanc.net had always been an evening-time side gig, and so perhaps old habits die hard.

As far as specific times for specific things, I do not keep myself to a rigorous schedule. In part because I am still discovering the best times and patterns for working. Also, since my job is so centered around the web and what is taking place — each day has a life all its own — I enjoy being able to have total flexibility with each day’s schedule.

This is something John Gruber talked about during our interview a few years ago. When I asked John what his average day looked like, he responded:

I’m either writing or reading — or, occasionally, hacking on code for some new feature on the site — all day long.

Ernest Hemingway said this:

> You write until you come to a place where you still have your juice and know what will happen next and you stop and try to live through until the next day when you hit it again.

He was talking about writing books, but I find his advice perfectly apt for what I’m doing with Daring Fireball. Without having a boss or editor, I could do anything at the start of the day. Leaving off the day before with something specific in mind for what to do next is an enormous aid to getting going.

John’s answer made a lot of sense at the time. But now that I find myself in a very similar boat I see not just how logical this is but also how vital it is.

Because there is no senior editor telling me what to write about, nor are there a half-dozen other writers available to cover the topics that I cannot, I have to pick and chose what to write about and what to link to.

Additionally, I have found that it can be quite easy to let the Internet dictate what my hours, topics, and priorities for the site should be. I have a list as long as my arm of articles I want to write — some lengthy, some shorter — but that list can easily get ignored in exchange for what is happening online today.

It is certainly important to stay somewhat on top of any interesting and important news, but it is far more important to keep my own agenda for the site. Today’s latest craze will be old news soon enough, and so the most important thing I can do for the long-term health and growth of this site is to stay focused on writing about the things that excite and interest me.

An Average Day at shawnblanc.net HQ